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      Sending Emails in A-Suite

      Simplify your communication with A-Suite’s email tools.

      This guide covers sending different ways to send emails in A-Suite including to team members, candidates, or multiple users.

      Table of Contents:

      1. Video Walkthrough
      2. Sending Emails from a User Profile
      3. Sending Emails Using Quick Actions
      4. Sending Emails to Multiple Users
      5. Tracking Email Activity

      Video Walkthrough:

       

      Sending Emails from a User Profile:

      1. Navigate to the User Profile of the candidate or team member you wish to email.
      2. Confirm that the user has a valid email address listed on their profile.
      3. Click the Email Icon (envelope) located just below their name.
      4. Compose your email in the window that appears:
        • Use Email Templates for frequently used messages.
        • Add personalization with Variable Fields (e.g., name or job title).
        • Optionally, hide sender information or update the user’s lifecycle stage.
      5. Once ready, click Send Email to deliver your message.
        emailuserprofilecropped

      Sending Emails Using Quick Actions:

      1. Open the desired Browser Screen in A-Suite.
      2. Use filters to locate the user you want to email.
      3. Click the Kabob Menu (three vertical dots) next to the user’s name.
      4. Select Send Email from the Quick Actions menu.
      5. Compose your email in the pop-up window and click Send.
      emailquickactions

      Sending Emails to Multiple Users:

      1. From any Browser Screen, use the checkboxes on the left to select one or more users.
        • You can select individual users, multiple users, or all users displayed on the screen.
      2. Once at least one user is selected, an action menu will appear above the browser columns.
      3. Click Send Email from the action menu.
      4. Compose your email in the pop-up window:
        • Use Variable Fields to personalize emails for multiple recipients.
      5. Click Send Email to deliver your message to all selected users.
      massemail

      Tracking Email Activity:

      1. Click the File Folder Icon at the top center of your A-Suite screen in any User Profile.
      2. Select Open Email Inbox Tab to view all sent emails.
      3. Use this inbox to:
        • Track outbound emails sent from A-Suite.
        • Review user responses, which will appear in your primary email inbox.

      emailinbox