DriverHub includes two file managers for storing and sharing documents: the Public File Manager and the Secure File Manager.
The Public File Manager allows you to share files with anyone via a link, making it ideal for distributing non-sensitive materials such as:
-
Company logos
-
Images for forms or websites
-
Organizational documents like handbooks or policies
When a file is uploaded to the Public File Manager, DriverHub automatically generates a shareable public link. This link can be embedded in digital forms, allowing users to easily view or download documents.
This feature is most commonly used for sharing company policies and handbooks for review and acknowledgment.
Creating the Public Link
-
Go to the Tools menu in the left-hand navigation panel.
-
Select Public File Manager.
-
Click Upload File.
-
Drag and drop the policy or image file from your computer into the upload area or choose Select A File.
-
Once the file uploads successfully, click Done.
-
Copy the automatically generated Public Link for the document.
Updating a Policy/Handbook Form with the Public Link
-
Navigate to the Config > Forms and find the form where you want to include the shareable link.
-
Add or locate the text output widget where you would like the link to appear (or where you are replacing an old link if you are updating an existing policy or handbook acknowledgment).
-
Click Insert, then Link.
- Enter the link in the URL field, use the Text to Display field to configure how you want the link to appear, then click OK.
-
Click Add Widget (if this is a new form) or Save (if you are updating an existing form) to confirm your changes in the widget.
-
Save the form.