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Positions and Openings

DriverHub’s full-service recruitment tools handle every step of the vetting process, from the initial job post to the collection of DQ files. This guide will walk you through creating Positions, defining Workflows, and managing specific Openings.

Table of Contents

Key Terminology
Creating Positions
Creating Openings

Key Terminology

Before getting started, it is important to understand how DriverHub classifies recruitment roles:

  • Position: A general role that employees apply for (e.g., "Long Haul Driver"). Positions are the "parent" category used to create multiple Openings.
  • Opening: A specific instance of a Position tied to a specific Location (e.g., "Long Haul Driver - Dallas, TX").
  • Job: A classification used to specify required documents and qualifications. Note: You will select a Job when creating a Position, but managing Job criteria is covered in a separate article.

Creating Positions

  1. Navigate to Config > Recruiting > Positions and Openings.

  2. Click the teal Add New Position button at the top of the screen.

  3. In the dialog box, fill in the following:
    • Position Name: The title of the role.
    • Job: The internal classification for qualifications.
    • Additionally, you also have the option of setting: 
      1. Recruiter or Recruiting Team: The recruiter or team responsible for hiring this position.
      2. Assignee: a secondary admin user that is assigned to the position and also takes part in hiring for this position. 
      3. Opening Default Employment Type: what the status should be for anyone hired in this position (full time, part time, etc).
  4. Click Create.

  5. Once created, you will be taken to the edit screen to configure specific details. This screen is divided into sections which can be expanded or collapsed by clicking the blue heading bar. The sections are as follows:
    1. Properties: In this section, you can edit the initial details and configure whether or not this position appears on the company’s job board (Landing Page) and if you want to use Indeed Apply.
    2. Advertising Info (optional): This entire section is configuration for how the position is advertised.
    3. Advertiser Configuration (optional): Choose which advertisers will show this position.
    4. Qualifications (optional): Set up specific license class or endorsement requirements, experience requirements, or other requirements as needed.
    5. Company Qualification Questions: Choose which company qualification questions the candidate will need to answer for this position. By default, all of them are turned on.
    6. Description (optional but recommended): Use this section to create a position description for the position. This description will apply to all openings unless otherwise specified within an opening's configuration.
    7. Openings: Create and manage openings for this position.
    8. Workflow Stages: Configure the order in which the applicant and recruiter work through the hiring process. Click here for instructions on managing workflows.

Creating Openings

Once your Position is configured, you must create at least one Opening to allow candidates to apply. An Opening is what candidates actually click on within your Jobs Board.

  1. In the Openings section of the Position screen, click Add Opening.

  2. Type in an Opening Name, select a Location, and optionally edit the Recruiter/Recruiting Team, Assignee, and Employment Type if you’d like any of those to be different from the Position defaults. 
  3. Click Create to enter the Edit Opening page.
  4. The Edit Opening page allows you to tailor the role to a specific location. Some of the items you’ll see:
    1. Actively Accepting Applications: Check this box to make the opening live on your jobs board.
    2. Custom Workflow: Check this box if this specific location requires a different hiring process than the main Position. A new "Workflow Stages" editor will appear at the bottom of the screen. However, we do recommend using Conditional Forms within the main Position before using a custom workflow.

    3. Opening Description: You can add text specific to this location. You can choose to append this text above or below the main Position Description, or replace the main description entirely.